Cash and Banking Controls

VITALICS CASH ASSETS AND BANKING FORMS

Having control over your cash and banking using specific control forms will provide the best fraud prevention deterrence in your business. The control forms are specifically used to provide approval and accountability so that owners know what to look for and bookkeepers as well as managers can also protect their work from false accusations.

CASH AND BANKING FORMS


Assets Cash Banking Forms$29

  • Electronic Download
  • 20 Forms (3 Departments)
  • Compatible with Mac
  • Customize in Word & Excel
  • Easy to Modify in Word Excel Adobe
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VITALICS FORMS BUNDLE$129

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FRAUD TOOLKIT & VITALICS$298

  • ELECTRONIC DOWNLOAD
  • 2 HR VIDEO FRAUD PREVENTION
  • FRAUD MANUAL
  • VITALICS FORMS BUNDLE
  • COMPATIBLE WITH MAC
  • FREE EMAIL SUPPORT
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WHAT IS VITALICS

Vitalics is a small business internal control program that provides all the tools to easily set up and implement your company’s controls.  Vitalics contains over 140 already created yet customizable internal control forms, checklists and templates in a desktop application.  Vitalics forms are also available separately.   Whether you are a business owner, office manager, bookkeeper or accountant, Vitalics will provide you the reassurance that your work or your company assets are protected.



DID YOU KNOW ?

There are companies online who sell “novelty receipts” that look just like major retailers and employees are passing these novelty items off as actual expenses to their employers to get reimbursements paid. Make sure your receipts are legitimate and always ask for the original. Simple cash and banking controls can save your business thousands of dollars.

COMMON PURCHASING FRAUD SCHEMES

Types of Schemes in Purchasing

White-collar criminals are opportunists, who over time learn they can take advantage of their circumstances to accumulate financial gain. They are educated, intelligent, affluent, confident individuals, who were qualified enough to get a job which allows them the unmonitored access to often large sums of money.

Cash larceny is the intentional taking of the business’s cash (currency and checks / wire transfers) without the consent of the employer. Cash larceny is an on-book scheme where the cash has been recorded on the company’s books. A fraudulent disbursement is the most common form of asset misappropriation.

Non-cash misappropriation is any scheme where an employee steals or misuses non-cash assets from the victim organization. Assets could include vehicles, office equipment, field machinery or equipment and tooling. Non-cash schemes have more of a risk then general cash larceny schemes. They have an average fraud loss of $80,000 per fraud occurrence and lasted an average of 12 months before detected.

Expense Reimbursement Schemes are when an employee requests reimbursement for a personal expense claiming the expense was for business. Often times the employee will pass the same expense off again a few months later to be reimbursed a second time which is called a multiple reimbursement scheme. These schemes have an average fraud loss of $30,000 and lasted 24 months before detected.

Non-cash misappropriation is any scheme where an employee steals or misuses non-cash assets from the victim organization. Assets could include vehicles, office equipment, field machinery or equipment and tooling. Non-cash schemes have more of a risk then general cash larceny schemes. They have an average fraud loss of $80,000 per fraud occurrence and lasted an average of 12 months before detected.

CASH AND ASSET CONTROL PROCEDURES
Helpful suggestions

Bank Reconciliation Approval
Always review all aspects of the bank reconciliation from statements, cancelled checks front and back to the reconciliation report to check for inconsistencies and accuracy.

Fixed Assets Detail
Making a detailed spreadsheet of all of your assets including their serial numbers and taking pictures will help your business if you ever have theft or need to go to court.

Using a Signature Stamp
Try not to use a signature stamp if at all possible. They are harder to prove in court because they are an authorized endorsement. If you use one, keep it under lock and key!

Secure your checks!
Checks are easily duplicated. Storing your checks in a secure cabinet with protect you from unauthorized use or forgery.

Assets Cash Banking Forms

  •    Form 1
       Form 2
       Form 3
       Form 4
       Form 5
       Form 6

  • Vitalics control forms bundle

  •    Form 1                                                Form 1
       Form 2                                                Form 1
       Form 3                                                Form 1
       Form 4                                                Form 1
       Form 5                                                Form 1
       Form 6                                                Form 1