Accounts Payable Control Procedures

VITALICS ACCOUNTS PAYABLE CONTROL FORMS

Accounts payable control forms are a vital part of maintaining your cash flow by managing the accuracy of vendors and their payments. They are primarily used to provide approval and accountability so that bookkeepers, managers, owners have assurance that the payments made by the business are accurate and accounted for on the books and records.

Accounts Payable Control Forms


ACCOUNTS PAYABLE FORMS ONLY$39

Buy Now

VITALICS FORMS BUNDLE$129

Buy Now

FRAUD TOOLKIT & VITALICS$298

  • ELECTRONIC DOWNLOAD
  • 2 HR VIDEO FRAUD PREVENTION
  • FRAUD MANUAL
  • VITALICS FORMS BUNDLE
  • COMPATIBLE WITH MAC
  • FREE EMAIL SUPPORT
Buy Now

WHAT IS VITALICS

Vitalics is a small business internal control program that provides all the tools to easily set up and implement your company’s controls.  Vitalics contains over 140 already created yet customizable internal control forms, checklists and templates in a desktop application.  Vitalics forms are also available separately.   Whether you are a business owner, office manager, bookkeeper or accountant, Vitalics will provide you the reassurance that your work or your company assets are protected.



DID YOU KNOW ?

The average duration of a billing scheme lasted 24 months before it was detected with an average fraud loss of $100,000. The primary cause was lack of accounts payable control procedures. The following industries that have a higher risk of for these types of schemes are construction industries, religious, charitable or social services as well as health care and transportation and warehouses.

COMMON PAYABLES FRAUD SCHEMES

Billing Scheme Types

Invoice kickbacks are fraud schemes perpetrated by an employee and the employee’s vendor or customer. It usually involves the employee buying goods or services at an overstated price.

Bid rigging scheme is a collusive fraud where an employee helps a vendor illegally obtain a contract that was supposed to involve competitive bidding.

A Shell Company is a fabricated entity with the purpose to commit fraud. Shell companies are unfortunately very easy to set up and in order for the perpetrator to get away with their shell scheme, they generally have complete control over the accounting functions and are able to approve vendor invoices for payments.

A pay and return scheme is another type of billing scheme where the perpetrator purposely overpays, double pays or pays the wrong vendor then requests a refund and intercepts the check.

VENDOR CONTROL PROCEDURES
Helpful suggestions

Require a Vendor Application
Do you know who your vendors are? Requiring a completed application on all of your vendors can reduce the risks of a billing scheme.

Require invoices, P.O’s and packing slips attached to checks
Never sign vendor checks without all of the proper back-up documentation to prove what the payments are for.

Use a Check Run Approval Form
Make sure your accounts payable check batches are attached to an approval form. This provides accountability on who processed the checks and who signs them giving authorization and final approval.

Secure your checks!
Checks are easily duplicated. Storing your checks in a secure cabinet with protect you from unauthorized use or forgery.

Accounts Payable Internal Control Forms List

  • Vitalics Accounts Payable Internal Control Forms List

      Accounts Payable Check Run Form

      Accounts Payable Checklist 12 Month

      Accounts Payable Checklist

      Accounts Payable Reconciliation Form

      Accounts Payable Month End Checklist

      Accounts Payable Month End Checklist 12 Month

      Approved Vendor List Form

      Automatic Payment Update Form

      Automatic Payment Form

      Automatic Payment List

      Change in Vendor Form

      Check Request Form

      Credit Card Reconciliation Checklist 12 Month

      Credit Card Reconciliation Checklist

      Current Vendor Review Checklist 12 Month

      Current Vendor Review Checklist

      Employee Credit Card Request Form

      Expense Reimbursement Checklist 12 Month

      Expense Reimbursement Checklist

      Expense Reimbursement Form

      Manual Check Payment Checklist

      Manual Check Payment Checklist 12 Month

      Missing Receipt Form

      New Vendor Checklist 12 Month

      New Vendor Checklist

      New Vendor Request Form

      Receipt of Vendor Refund

      Rejection of Vendor Invoice

    Vendor Application

      Vendor Black List

      Vendor Over Payment Notice

      Wire Transfer Request Form

     

  • Vitalics Internal Control Forms Bundle List

  • Internal Control Reports

      Company organizational chart

      Internal control program detailed

      Internal control program basic

      Risk assessment form

    Notes Memos and Corporate Forms

      Accounting work in progress form

      Memorandum

      Minutes of the meeting log sheet

      Minutes of the meeting template

    Accounts Payable Internal Control Forms List

      Accounts Payable Check Run Form

      Accounts Payable Checklist 12 Month

      Accounts Payable Checklist

      Accounts Payable Reconciliation Form

      Accounts Payable Month End Checklist

      Accounts Payable Month End Checklist 12 Month

      Approved Vendor List Form

      Automatic Payment Update Form

      Automatic Payment Form

      Automatic Payment List

      Change in Vendor Form

      Check Request Form

      Credit Card Reconciliation Checklist 12 Month

      Credit Card Reconciliation Checklist

      Current Vendor Review Checklist 12 Month

      Current Vendor Review Checklist

      Employee Credit Card Request Form

      Expense Reimbursement Checklist 12 Month

      Expense Reimbursement Checklist

      Expense Reimbursement Form

      Manual Check Payment Checklist

      Manual Check Payment Checklist 12 Month

      Missing Receipt Form

      New Vendor Checklist 12 Month

      New Vendor Checklist

      New Vendor Request Form

      Receipt of Vendor Refund

      Rejection of Vendor Invoice

      Vendor Application

      Vendor Black List

      Vendor Over Payment Notice

      Wire Transfer Request Form

    Financial Reporting Internal Control Forms

      Authorization to condense computer data form

      Bank reconciliation checklist

      Bank reconciliation checklist 12 month

      Cash flow reconciliation form

      Journal entry checklist 12 month

      Journal entry form

      Month end checklist

      Owner checklist

      Profit and loss horizontal analysis

      Password file

      Ratio analysis template

      Year end checklist

      Sales tax bad debt summary form

      Year end W9 1099 list

    Human Resources and Payroll Internal Control Forms

      Authorization for background and credit check

      Employee handbook

      Fraud policy

      Human resource checklist

      Human resource checklist 12 month

      Job description form

      New hire form

      Termination of employment form

      Employment contract template

      Change in employee payroll information form

      Employee advance request form

      Employee roster template

      Payroll checklist

      Payroll checklist 12 month

      Payroll disbursement form

      Payroll reconciliation form

      Payroll month end reconciliation form

      Probationary period agreement template

    Cash Banking and Assets Internal Control Forms

      Asset reconciliation form

      Disposition of fixed asset form

      Fixed asset checklist

      Fixed asset checklist 12 month

      Fixed asset listing form

      Fixed asset payment request form

      Fixed asset purchase form

      Fixed asset transfer of location form

      Lost or stolen asset form

      Sale of fixed asset form

      Bank deposit checklist

      Bank reconciliation approval form

      Bank reconciliation template form

      Un-cleared check list

      Un-cleared deposit list

      Cash drawer reconciliation form

      Cash sales checklist

      Credit card reconciliation approval form

      Petty cash checklist 12 month

      Petty cash journal

      Petty cash reconciliation form

    Accounts Receivable Internal Control Forms

      Accounts Receivable Internal Control Forms

      Accounts receivable checklist

      Accounts receivable checklist 12 month

      Accounts receivable deposit form

      Accounts receivable reconciliation form

      Accounts receivable credit card payment deposit form

      Bad debt request form

      Change in customer information form

      Credit card payment authorization form

      Current customer review checklist 12 month form

      Current customer review checklist

      Customer outside collections forms

      Customer credit application

      Customer black list form

      Customer collection list form

      Customer lost payment form

      Daily cash receipts form

      New customer checklist form

      New customer checklist 12 month

      New customer form

      Personal guarantee template

      Returned customer payment form

      Sales commission request form

      Sales tax bad debt summary

      Weekly sales form

    Purchasing and Inventory Internal Control Forms

      Disposition of inventory form

      Inventory access by personnel form

      Inventory checklist

      Inventory reconciliation form

      Inventory transfer of location form

      Inventory valuation listing

      Lost or stolen inventory form

      Physical inventory count form

      Purchase order checklist

      Purchase order reconciliation form

     

  • How Does 15% Off Sound?


    Use Code VITSav15


    If you like us on Facebook or Follow us on Twitter

    you can get updates on fraud prevention and fraud cases