Cash and Banking Controls

VITALICS CASH ASSETS AND BANKING FORMS

Having control over your cash and banking using specific control forms will provide the best fraud prevention deterrence in your business. The control forms are specifically used to provide approval and accountability so that owners know what to look for and bookkeepers as well as managers can also protect their work from false accusations.

CASH AND BANKING FORMS


Assets Cash Banking Forms$29

  • Electronic Download
  • 20 Forms (3 Departments)
  • Compatible with Mac
  • Customize in Word & Excel
  • Easy to Modify in Word Excel Adobe
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VITALICS FORMS BUNDLE$129

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FRAUD TOOLKIT & VITALICS$298

  • ELECTRONIC DOWNLOAD
  • 2 HR VIDEO FRAUD PREVENTION
  • FRAUD MANUAL
  • VITALICS FORMS BUNDLE
  • COMPATIBLE WITH MAC
  • FREE EMAIL SUPPORT
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WHAT IS VITALICS

Vitalics is a small business internal control program that provides all the tools to easily set up and implement your company’s controls.  Vitalics contains over 140 already created yet customizable internal control forms, checklists and templates in a desktop application.  Vitalics forms are also available separately.   Whether you are a business owner, office manager, bookkeeper or accountant, Vitalics will provide you the reassurance that your work or your company assets are protected.



DID YOU KNOW ?

There are companies online who sell “novelty receipts” that look just like major retailers and employees are passing these novelty items off as actual expenses to their employers to get reimbursements paid. Make sure your receipts are legitimate and always ask for the original. Simple cash and banking controls can save your business thousands of dollars.

COMMON PURCHASING FRAUD SCHEMES

Types of Schemes in Purchasing

White-collar criminals are opportunists, who over time learn they can take advantage of their circumstances to accumulate financial gain. They are educated, intelligent, affluent, confident individuals, who were qualified enough to get a job which allows them the unmonitored access to often large sums of money.

Cash larceny is the intentional taking of the business’s cash (currency and checks / wire transfers) without the consent of the employer. Cash larceny is an on-book scheme where the cash has been recorded on the company’s books. A fraudulent disbursement is the most common form of asset misappropriation.

Non-cash misappropriation is any scheme where an employee steals or misuses non-cash assets from the victim organization. Assets could include vehicles, office equipment, field machinery or equipment and tooling. Non-cash schemes have more of a risk then general cash larceny schemes. They have an average fraud loss of $80,000 per fraud occurrence and lasted an average of 12 months before detected.

Expense Reimbursement Schemes are when an employee requests reimbursement for a personal expense claiming the expense was for business. Often times the employee will pass the same expense off again a few months later to be reimbursed a second time which is called a multiple reimbursement scheme. These schemes have an average fraud loss of $30,000 and lasted 24 months before detected.

Non-cash misappropriation is any scheme where an employee steals or misuses non-cash assets from the victim organization. Assets could include vehicles, office equipment, field machinery or equipment and tooling. Non-cash schemes have more of a risk then general cash larceny schemes. They have an average fraud loss of $80,000 per fraud occurrence and lasted an average of 12 months before detected.

CASH AND ASSET CONTROL PROCEDURES
Helpful suggestions

Bank Reconciliation Approval
Always review all aspects of the bank reconciliation from statements, cancelled checks front and back to the reconciliation report to check for inconsistencies and accuracy.

Fixed Assets Detail
Making a detailed spreadsheet of all of your assets including their serial numbers and taking pictures will help your business if you ever have theft or need to go to court.

Using a Signature Stamp
Try not to use a signature stamp if at all possible. They are harder to prove in court because they are an authorized endorsement. If you use one, keep it under lock and key!

Secure your checks!
Checks are easily duplicated. Storing your checks in a secure cabinet with protect you from unauthorized use or forgery.

Assets Cash and Banking Internal Control Forms

  • Cash Banking and Assets Internal Control Forms

      Asset reconciliation form

      Disposition of fixed asset form

      Fixed asset checklist

      Fixed asset checklist 12 month

      Fixed asset listing form

      Fixed asset payment request form

      Fixed asset purchase form

      Fixed asset transfer of location form

      Lost or stolen asset form

      Sale of fixed asset form

      Bank deposit checklist

      Bank reconciliation approval form

      Bank reconciliation template form

      Un-cleared check list

      Un-cleared deposit list

      Cash drawer reconciliation form

      Cash sales checklist

      Credit card reconciliation approval form

      Petty cash checklist 12 month

      Petty cash journal

      Petty cash reconciliation form

  • Vitalics Internal Control Forms Bundle List

  • Internal Control Reports

      Company organizational chart

      Internal control program detailed

      Internal control program basic

      Risk assessment form

    Notes Memos and Corporate Forms

      Accounting work in progress form

      Memorandum

      Minutes of the meeting log sheet

      Minutes of the meeting template

    Accounts Payable Internal Control Forms List

      Accounts Payable Check Run Form

      Accounts Payable Checklist 12 Month

      Accounts Payable Checklist

      Accounts Payable Reconciliation Form

      Accounts Payable Month End Checklist

      Accounts Payable Month End Checklist 12 Month

      Approved Vendor List Form

      Automatic Payment Update Form

      Automatic Payment Form

      Automatic Payment List

      Change in Vendor Form

      Check Request Form

      Credit Card Reconciliation Checklist 12 Month

      Credit Card Reconciliation Checklist

      Current Vendor Review Checklist 12 Month

      Current Vendor Review Checklist

      Employee Credit Card Request Form

      Expense Reimbursement Checklist 12 Month

      Expense Reimbursement Checklist

      Expense Reimbursement Form

      Manual Check Payment Checklist

      Manual Check Payment Checklist 12 Month

      Missing Receipt Form

      New Vendor Checklist 12 Month

      New Vendor Checklist

      New Vendor Request Form

      Receipt of Vendor Refund

      Rejection of Vendor Invoice

      Vendor Application

      Vendor Black List

      Vendor Over Payment Notice

      Wire Transfer Request Form

    Financial Reporting Internal Control Forms

      Authorization to condense computer data form

      Bank reconciliation checklist

      Bank reconciliation checklist 12 month

      Cash flow reconciliation form

      Journal entry checklist 12 month

      Journal entry form

      Month end checklist

      Owner checklist

      Profit and loss horizontal analysis

      Password file

      Ratio analysis template

      Year end checklist

      Sales tax bad debt summary form

      Year end W9 1099 list

    Human Resources and Payroll Internal Control Forms

      Authorization for background and credit check

      Employee handbook

      Fraud policy

      Human resource checklist

      Human resource checklist 12 month

      Job description form

      New hire form

      Termination of employment form

      Employment contract template

      Change in employee payroll information form

      Employee advance request form

      Employee roster template

      Payroll checklist

      Payroll checklist 12 month

      Payroll disbursement form

      Payroll reconciliation form

      Payroll month end reconciliation form

      Probationary period agreement template

    Cash Banking and Assets Internal Control Forms

      Asset reconciliation form

      Disposition of fixed asset form

      Fixed asset checklist

      Fixed asset checklist 12 month

      Fixed asset listing form

      Fixed asset payment request form

      Fixed asset purchase form

      Fixed asset transfer of location form

      Lost or stolen asset form

      Sale of fixed asset form

      Bank deposit checklist

      Bank reconciliation approval form

      Bank reconciliation template form

      Un-cleared check list

      Un-cleared deposit list

      Cash drawer reconciliation form

      Cash sales checklist

      Credit card reconciliation approval form

      Petty cash checklist 12 month

      Petty cash journal

      Petty cash reconciliation form

    Accounts Receivable Internal Control Forms

      Accounts Receivable Internal Control Forms

      Accounts receivable checklist

      Accounts receivable checklist 12 month

      Accounts receivable deposit form

      Accounts receivable reconciliation form

      Accounts receivable credit card payment deposit form

      Bad debt request form

      Change in customer information form

      Credit card payment authorization form

      Current customer review checklist 12 month form

      Current customer review checklist

      Customer outside collections forms

      Customer credit application

      Customer black list form

      Customer collection list form

      Customer lost payment form

      Daily cash receipts form

      New customer checklist form

      New customer checklist 12 month

      New customer form

      Personal guarantee template

      Returned customer payment form

      Sales commission request form

      Sales tax bad debt summary

      Weekly sales form

    Purchasing and Inventory Internal Control Forms

      Disposition of inventory form

      Inventory access by personnel form

      Inventory checklist

      Inventory reconciliation form

      Inventory transfer of location form

      Inventory valuation listing

      Lost or stolen inventory form

      Physical inventory count form

      Purchase order checklist

      Purchase order reconciliation form

     

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