Payroll Controls and Procedures

VITALICS HUMAN RESOURCE AND PAYROLL FORMS

HR and Payroll forms are an essential part of making sure you hire and pay the correct employees. They are regularly used to provide assurance, accountability and authorization so that accountants, managers, owners can have assurance that the payroll expenses and taxes are accounted for through the books and records.

HUMAN RESOURCE AND PAYROLL FORMS


PAYROLL & HR FORMS$29

  • Electronic Download
  • 21 Payroll & HR Forms
  • Compatible with Mac
  • Customize in Word & Excel
  • Easy to Modify in Word Excel Adobe
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VITALICS FORMS BUNDLE$129

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FRAUD TOOLKIT & VITALICS$298

  • ELECTRONIC DOWNLOAD
  • 2 HR VIDEO FRAUD PREVENTION
  • FRAUD MANUAL
  • VITALICS FORMS BUNDLE
  • COMPATIBLE WITH MAC
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WHAT IS VITALICS

Vitalics is a small business internal control program that provides all the tools to easily set up and implement your company’s controls.  Vitalics contains over 140 already created yet customizable internal control forms, checklists and templates in a desktop application.  Vitalics forms are also available separately.   Whether you are a business owner, office manager, bookkeeper or accountant, Vitalics will provide you the reassurance that your work or your company assets are protected.



DID YOU KNOW ?

Payroll fraud schemes made up 16.5% of the ACFE’s case studies in fraud frequency for small businesses, lasted an average of 24 months before detected and cost the victim organization an average of $50,000 per occurrence. Payroll controls and procedures are key to preventing HR & Payroll fraud schemes.

COMMON OCCUPATIONAL FRAUD SCHEMES

Types of Business Schemes

A benefit scheme involves employeeing receiving additional benefits they did not earn such as paid vacation or sick time and excess leave or. According to the ACFE’s studies employees have also been known to hide fraudulent payments in benefit expenses.

A Ghost Employee is a type of payroll fraud scheme where the perpetrator either creates a non-existent employee or does not removed a prior employee from the victims payroll and continues to pay them. They generally have the check directly deposited into their own bank account. Printed checks cause a bigger problem upon delivery.

Falsified Wages are the most common type of payroll fraud scheme where an employee logs in more hours or overtime worked than they actually did. Some cases have shown that a supervisor will authorize non-existant overtime on an employees timecard and after the employee is paid, they give the supervisor a kickback from the extra wages.

Some people will do or say anything to get that job. Resume fraud is growing as the competition for jobs continue to increase. The most common is lying about college or degrees and actual experience. Doing full background checks as well as verifying degrees with transcripts from the Colleges themselves will help prevent you from hiring someone who isn’t being honest.

PAYROLL CONTROL PROCEDURES
Helpful suggestions

Requiring National Background Checks
Don’t just complete an statewide background check. It is very important you pay a little extra more to include a complete range. Some state background checks won’t show time spent in prison in another state for prospective employees.

Have a Fraud Policy
Make sure your employees sign a fraud policy for your business outlining what constitutes fraud, the company policy and consequences. Defense attorneys have been successful arguing that employees didn’t know any better when caught stealing.

Have a Fraud Hotline
Employees have been known to be affraid to come forward with allegations of wrongdoing in fear of retaliation. Having a fraud tip hotline or hot e-mail will allow employees the confidential opportunity to let you know what is going on with in your business.

Require Mandatory Vacations!
Some of the best fraud and embezzlement schemes are uncovered when a bookkeeper or accountant takes a vacation. Refusing vacations is a huge warning sign for covering up a fraud scheme. Mandating vacation policies will help prevent fraud.

Payroll & Human Resources Internal Control Forms

  • Human Resources and Payroll Internal Control Forms

      Authorization for background and credit check

      Employee handbook

      Fraud policy

      Human resource checklist

      Human resource checklist 12 month

      Job description form

      New hire form

      Termination of employment form

      Employment contract template

      Change in employee payroll information form

      Employee advance request form

      Employee roster template

      Payroll checklist

      Payroll checklist 12 month

      Payroll disbursement form

      Payroll reconciliation form

      Payroll month end reconciliation form

      Probationary period agreement template

  • Vitalics Internal Control Forms Bundle List

  • Internal Control Reports

      Company organizational chart

      Internal control program detailed

      Internal control program basic

      Risk assessment form

    Notes Memos and Corporate Forms

      Accounting work in progress form

      Memorandum

      Minutes of the meeting log sheet

      Minutes of the meeting template

    Accounts Payable Internal Control Forms List

      Accounts Payable Check Run Form

      Accounts Payable Checklist 12 Month

      Accounts Payable Checklist

      Accounts Payable Reconciliation Form

      Accounts Payable Month End Checklist

      Accounts Payable Month End Checklist 12 Month

      Approved Vendor List Form

      Automatic Payment Update Form

      Automatic Payment Form

      Automatic Payment List

      Change in Vendor Form

      Check Request Form

      Credit Card Reconciliation Checklist 12 Month

      Credit Card Reconciliation Checklist

      Current Vendor Review Checklist 12 Month

      Current Vendor Review Checklist

      Employee Credit Card Request Form

      Expense Reimbursement Checklist 12 Month

      Expense Reimbursement Checklist

      Expense Reimbursement Form

      Manual Check Payment Checklist

      Manual Check Payment Checklist 12 Month

      Missing Receipt Form

      New Vendor Checklist 12 Month

      New Vendor Checklist

      New Vendor Request Form

      Receipt of Vendor Refund

      Rejection of Vendor Invoice

      Vendor Application

      Vendor Black List

      Vendor Over Payment Notice

      Wire Transfer Request Form

    Financial Reporting Internal Control Forms

      Authorization to condense computer data form

      Bank reconciliation checklist

      Bank reconciliation checklist 12 month

      Cash flow reconciliation form

      Journal entry checklist 12 month

      Journal entry form

      Month end checklist

      Owner checklist

      Profit and loss horizontal analysis

      Password file

      Ratio analysis template

      Year end checklist

      Sales tax bad debt summary form

      Year end W9 1099 list

    Human Resources and Payroll Internal Control Forms

      Authorization for background and credit check

      Employee handbook

      Fraud policy

      Human resource checklist

      Human resource checklist 12 month

      Job description form

      New hire form

      Termination of employment form

      Employment contract template

      Change in employee payroll information form

      Employee advance request form

      Employee roster template

      Payroll checklist

      Payroll checklist 12 month

      Payroll disbursement form

      Payroll reconciliation form

      Payroll month end reconciliation form

      Probationary period agreement template

    Cash Banking and Assets Internal Control Forms

      Asset reconciliation form

      Disposition of fixed asset form

      Fixed asset checklist

      Fixed asset checklist 12 month

      Fixed asset listing form

      Fixed asset payment request form

      Fixed asset purchase form

      Fixed asset transfer of location form

      Lost or stolen asset form

      Sale of fixed asset form

      Bank deposit checklist

      Bank reconciliation approval form

      Bank reconciliation template form

      Un-cleared check list

      Un-cleared deposit list

      Cash drawer reconciliation form

      Cash sales checklist

      Credit card reconciliation approval form

      Petty cash checklist 12 month

      Petty cash journal

      Petty cash reconciliation form

    Accounts Receivable Internal Control Forms

      Accounts Receivable Internal Control Forms

      Accounts receivable checklist

      Accounts receivable checklist 12 month

      Accounts receivable deposit form

      Accounts receivable reconciliation form

      Accounts receivable credit card payment deposit form

      Bad debt request form

      Change in customer information form

      Credit card payment authorization form

      Current customer review checklist 12 month form

      Current customer review checklist

      Customer outside collections forms

      Customer credit application

      Customer black list form

      Customer collection list form

      Customer lost payment form

      Daily cash receipts form

      New customer checklist form

      New customer checklist 12 month

      New customer form

      Personal guarantee template

      Returned customer payment form

      Sales commission request form

      Sales tax bad debt summary

      Weekly sales form

    Purchasing and Inventory Internal Control Forms

      Disposition of inventory form

      Inventory access by personnel form

      Inventory checklist

      Inventory reconciliation form

      Inventory transfer of location form

      Inventory valuation listing

      Lost or stolen inventory form

      Physical inventory count form

      Purchase order checklist

      Purchase order reconciliation form

     

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