Internal Control Forms

VITALICS INTERNAL CONTROL FORMS

Internal Control forms are key to providing the missing link for the lack of job segregation. They are commonly used for work accountability and authorization so managers, owners and employees can have assurance that the records are accurate, reviewed and approved.

INTERNAL CONTROL FORMS


Internal Control Program Report$19

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VITALICS FORMS BUNDLE$129

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FRAUD TOOLKIT & VITALICS$298

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WHAT IS VITALICS

Vitalics is a small business internal control program that provides all the tools to easily set up and implement your company’s controls.  Vitalics contains over 140 already created yet customizable internal control forms, checklists and templates in a desktop application.  Vitalics forms are also available separately.   Whether you are a business owner, office manager, bookkeeper or accountant, Vitalics will provide you the reassurance that your work or your company assets are protected.



DID YOU KNOW ?

The average frequency of Anti-Fraud controls for small businesses with management review was 33.6% compared to larger companies of 73.8%? The primary internal control weakness in fraud cases was the complete lack of internal controls. According to the ACFE 2014’s report to the nation the small businesses lack of internal controls was more than 41% of cases. Further, at least one fifth of those cases could have been prevented if managers had completed a sufficient job in reviewing transactions, accounts and processes. The use of internal control forms and procedures will reduce fraud within a business organization.

COMMON PURCHASING FRAUD SCHEMES

Types of Schemes in Purchasing

Collusion is a secret or illegal cooperation and or conspiracy in order to cheat or deceive others for a benefit.

Bribery is the offering, giving, receiving, or soliciting anything of value to influence an official act.

Conflicts of Interest is fraud in which employees, managers or executives put their personal interest above the company’s interest. Usually resulting in an adverse affect on the organization.

Economic extortion scheme involves an employee demanding payment from a vendor in order to make or influence a decision in that vendor’s favor.

INTERNAL CONTROL WEAKNESSES
Helpful suggestions

Budget your Internal Control Costs
If the average small business loses at least 5% of their revenues annually to fraud, budgeting internal control review, maintenance and implementation as you would your tax preparation and accounting fees will save you hundreds of thousands in lost revenue from fraud.

Hire an Outside Consultant – CFE, CIA, CPA
If internal controls are over your head and you don’t have the time hire an outside consultant to protect your assets. It is a lot less expensive than the average cost of a fraud examination which can run at least $15,000 before lawyers are involved.

Train your Employees on Fraud Prevention
Fraud isn’t just employee embezzlement – customer fraud is high along with cyber security issues and identity theft. Make sure your internal control procedures include all aspects of asset protection against your organization. Training your employees and putting guidelines on computers, confidential documentation destruction, storage and even customer shipments will help them know what to look for and prevent as well.

Review your Records!
If you do not review your records you will never know what is going on within your books. QuickBooks reports can be manipulated so if you think that just because your bookkeeper provided you an income statement and balance sheet it doesn’t mean what is reported is the truth. You need to know where those numbers came from, specifically your bank account. Was the deposit really $50,000 as QuickBooks reads or was a journal entry created to manipulate that deposit and what cleared the bank was only $42,000?

Internal Control Program Reports

  • Internal Control Reports

      Company organizational chart

      Internal control program detailed

      Internal control program basic

      Risk assessment form

     

  • Vitalics Internal Control Forms Bundle List

  • Internal Control Reports

      Company organizational chart

      Internal control program detailed

      Internal control program basic

      Risk assessment form

    Notes Memos and Corporate Forms

      Accounting work in progress form

      Memorandum

      Minutes of the meeting log sheet

      Minutes of the meeting template

    Accounts Payable Internal Control Forms List

      Accounts Payable Check Run Form

      Accounts Payable Checklist 12 Month

      Accounts Payable Checklist

      Accounts Payable Reconciliation Form

      Accounts Payable Month End Checklist

      Accounts Payable Month End Checklist 12 Month

      Approved Vendor List Form

      Automatic Payment Update Form

      Automatic Payment Form

      Automatic Payment List

      Change in Vendor Form

      Check Request Form

      Credit Card Reconciliation Checklist 12 Month

      Credit Card Reconciliation Checklist

      Current Vendor Review Checklist 12 Month

      Current Vendor Review Checklist

      Employee Credit Card Request Form

      Expense Reimbursement Checklist 12 Month

      Expense Reimbursement Checklist

      Expense Reimbursement Form

      Manual Check Payment Checklist

      Manual Check Payment Checklist 12 Month

      Missing Receipt Form

      New Vendor Checklist 12 Month

      New Vendor Checklist

      New Vendor Request Form

      Receipt of Vendor Refund

      Rejection of Vendor Invoice

      Vendor Application

      Vendor Black List

      Vendor Over Payment Notice

      Wire Transfer Request Form

    Financial Reporting Internal Control Forms

      Authorization to condense computer data form

      Bank reconciliation checklist

      Bank reconciliation checklist 12 month

      Cash flow reconciliation form

      Journal entry checklist 12 month

      Journal entry form

      Month end checklist

      Owner checklist

      Profit and loss horizontal analysis

      Password file

      Ratio analysis template

      Year end checklist

      Sales tax bad debt summary form

      Year end W9 1099 list

    Human Resources and Payroll Internal Control Forms

      Authorization for background and credit check

      Employee handbook

      Fraud policy

      Human resource checklist

      Human resource checklist 12 month

      Job description form

      New hire form

      Termination of employment form

      Employment contract template

      Change in employee payroll information form

      Employee advance request form

      Employee roster template

      Payroll checklist

      Payroll checklist 12 month

      Payroll disbursement form

      Payroll reconciliation form

      Payroll month end reconciliation form

      Probationary period agreement template

    Cash Banking and Assets Internal Control Forms

      Asset reconciliation form

      Disposition of fixed asset form

      Fixed asset checklist

      Fixed asset checklist 12 month

      Fixed asset listing form

      Fixed asset payment request form

      Fixed asset purchase form

      Fixed asset transfer of location form

      Lost or stolen asset form

      Sale of fixed asset form

      Bank deposit checklist

      Bank reconciliation approval form

      Bank reconciliation template form

      Un-cleared check list

      Un-cleared deposit list

      Cash drawer reconciliation form

      Cash sales checklist

      Credit card reconciliation approval form

      Petty cash checklist 12 month

      Petty cash journal

      Petty cash reconciliation form

    Accounts Receivable Internal Control Forms

      Accounts Receivable Internal Control Forms

      Accounts receivable checklist

      Accounts receivable checklist 12 month

      Accounts receivable deposit form

      Accounts receivable reconciliation form

      Accounts receivable credit card payment deposit form

      Bad debt request form

      Change in customer information form

      Credit card payment authorization form

      Current customer review checklist 12 month form

      Current customer review checklist

      Customer outside collections forms

      Customer credit application

      Customer black list form

      Customer collection list form

      Customer lost payment form

      Daily cash receipts form

      New customer checklist form

      New customer checklist 12 month

      New customer form

      Personal guarantee template

      Returned customer payment form

      Sales commission request form

      Sales tax bad debt summary

      Weekly sales form

    Purchasing and Inventory Internal Control Forms

      Disposition of inventory form

      Inventory access by personnel form

      Inventory checklist

      Inventory reconciliation form

      Inventory transfer of location form

      Inventory valuation listing

      Lost or stolen inventory form

      Physical inventory count form

      Purchase order checklist

      Purchase order reconciliation form

     

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